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Vacancy; Document Control / QMS Officer at a Reputable Engineering, Construction and Procurement Company


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A key player in the Engineering, Construction and Procurement industry located in Warri – Delta State & Lekki – Lagos State, with a focus on being the leading provider of sourcing, contracting, procurement and supply services, is recruiting seasoned professionals to fill the position below:

Job Title: Document Control / QMS Officer

Location: Warri, Delta

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Key Responsibilities

  1. Ensure the proper documents are created Responsibilities and signed, that all data is accurate and that documents are stored/backed up for easy retrieval and any retention policies are followed
  2. Maintain Documents. Develop Document Control Policies and Procedures.
  3. Train Employees and Clients Manage a Document Control Register to monitor movement of document internally and externally. Manage a distribution table. This is to have a standard for dispatching information.
  4. Printing of documents in order to monitor the standards and keep a record of the reference numbers
  5. Ensure Quality Management System processes are “established, implemented and maintained
  6. Report to “top management” on the QMS performance and where improvements are needed
  7. Ensure that everyone in the organisation is aware of customer requirements and meeting the requirements.
  8. Ensure that company third party accreditations are obtained and maintained.
  9. Ensure all company policies, procedures, and work instructions are documented in a clear, simple and concise manner.
  10. Assist in the preparation of tenders by providing management system related documents
  11. Train all company personnel in the documented company policies
  12. Identify relevant legislative requirements
  13. Control and maintain the company audit and risk assessment schedule.
  14. Conduct safety, quality and environmental system compliance audits.
  15. Ensure personnel have received appropriate training and are assessed as competent to perform tasks.
  16. Prepare and submit monthly management reports relating to company systems, compliance and incidents
  17. Ensure that ALL documents leaving the organization are evaluated and validated to enable document control
  18. Ensure adherence to ESTABLISHED operating procedures during documents submission.
  19. Implement submission of all documents within time and quality parameters.
  20. Enhance the Document Control Procedures.
  21. Develop a Document Control Register Indicators
  22. Ensure that all non-conformities are closed out within specified timeline.
  23. Inform all employees on progress made on QMS once every Quarter.
See also  Vacancy: Procurement Intern at MacTay Consulting

Qualifications / Competencies

  1. First Degree in Computer Science, or Professional Certification in Document Control and Quality Management System
  2. Proficient in computer software programs such as, word processors, spreadsheetprograms, and database systems.
  3. Basic analytical experience
  4. Proficient typing skills
  5. Data organization and storage knowledge
  6. Considerable experience between 2-3years in managing quality documentation functions in an ISO certified environment
  7. In-depth knowledge of quality management operations
  8. Sound knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.
  9. Remuneration

Attractive with added Benefits.

Application Closing Date
23rd December, 2023.

Method of Application
Interested and qualified candidates should forward their updated Resumes / CV to: resourceful.hire22@gmail.com stating the applied Job Title as the subject of your email.

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Note: Applicants must be residents in Warri, Delta State or be willing to relocate at Applicants’ cost if successful.

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