Vacancy: Personal Assistant / Admin Officer at an Engineering Institute – Michael Stevens Consulting

Michael Stevens Consulting – Our client, an Engineering Institute, is recruiting to fill the position below:
Job Title: Personal Assistant / Admin Officer
Location: Surulere, Lagos
Employment Type: Full-time
Job Description

  1. We are seeking for a versatile and highly-organized personal assistant/Administration Officer to perform personalized administrative duties for senior management.
  2. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Chief Operating Officer. You will also be required to assist with office administrative duties when required.
  3. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the COO and work autonomously to provide customized administrative support.
  4. Responsibilities
  5. Reporting to senior management and performing secretarial and administrative duties.
  6. Typing, formatting, and editing reports, documents, and presentations.
  7. Entering data, maintaining databases, and keeping records.
  8. Liaising with internal departments, answering calls, and making travel arrangements.
  9. Managing internal and external correspondence on behalf of the COO
  10. Copying, scanning, and faxing documents, as well as taking notes.
  11. Preparing facilities for scheduled events and arranging refreshments, if required.
  12. Ordering/sourcing office supplies and replacements, as well as managing mail and courier services.
  13. Source office supplies
  14. Observing best business practices and etiquette.

Requirements

  1. Degree / HND qualification
  2. Certification in secretarial work, office administration, or related training.
  3. 3 – 5 years of experience as a personal assistant /Admin officer would be advantageous.
  4. Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  5. Advanced typing, note-taking, recordkeeping, and organizational skills.
  6. Ability to manage internal and external correspondence.
  7. Up-to-date with latest office gadgets and applications
  8. Excellent written and verbal communication skills.
  9. Exceptional interpersonal skills.

Salary
N120,000 – N200,000 Monthly.

Application Closing Date
14th January, 2022.

How to Apply
Interested and qualified candidates should send their CV to: jobs@michaelstevens-consulting.com using the Job Title as the subject of the mail.

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